Split Your To-Do List into ‘Tasks’, ‘Radar’ and ‘Notes’ to Get Things Done
At the start of the day, Rogers goes through his inbox and then uses OneNote (you can use any app you like, of course) to split his to-do list into three parts: Tasks, Radar and Notes.
Tasks are the things that you want to get done in the day, as well as any meetings. Rogers restricts the non-meeting part to 5 items so as to avoid clutter, but it's all about finding the number that works best for you. "Pick as many things as you think you can get done in a day, considering your possible/probable interruptions, and then remove two. You're going to have more interruptions than you plan for," he advises.
Radar is about listing to-do items that are not to be done that day itself, but are important activities on your work horizon, which you need to be aware of and keep a track of. For example, it could be the two items you removed; or an upcoming project whose first steps you can take today if you have the time after finishing your first column. "Don't let this build up," Rogers says.
Notes is a compilation of the important parts of everything achieved so far. For example: "Links to web pages that are important, snippets of code that I need to use again at some point, and capturing new tasks to go on the list that don't come out of my email."
The Tasks-Radar-Notes to-do list could also be constructed on a simple Kanban board like with Kanbanflow, but make sure you have a way to keep a track of all the items from Tasks that you didn't complete. You'll need to go back to them some day.
The Productivity Dance | Medium
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